Conference Schedule

Stay up to date with the Conference App, downloadable in Guidebook! You may also view the details on any modern web/mobile browser by clicking here!

Times and events are preliminary and subject to change.

Sunday, December 10

9:00A - 6:00P -- Registration Open
9:00A - 12:00P -- Preconference Workshop: Nuts and Bolts for Career Professionals (Career Services Track) | $50.00
9:00A - 12:00P -- Preconference Workshop: Nuts and Bolts for University Recruiting Professionals (Employer Track) | $50.00
10:00A - 12:00P -- Preconference Workshop: ABC's of Video Production (Career Services & Employer Track) | $35.00
1:00P - 2:30P -- Preconference Workshop: Strategies to Effectively Run a Professional Association | Complimentary Workshop for State Association Leadership
1:00P - 3:00P --
Preconference Workshop: Students with Disabilities: Campus to Career (Career Services & Employer Track) | $35.00

2:00P - 6:00P -- Exhibit Set Up
4:00P - 5:00P -- New Member/First Time Attendee Orientation
5:00P - 6:30P -- Director's Think Tank (hosted by the Admin KG; Pre-register only)
5:00P - 6:30P -- Come Together with Diversity & Inclusion - Networking Mixer
5:00P - 6:30P -- Technology Panel: Best Practices with Your Job Database System
7:00P - 9:00P -- President's Reception, sponsored by Handshake

Monday, December 11

6:30A - 7:30A -- Wellness Activity
7:00A - 5:00P -- Registration Open
7:30A - 8:45A -- Presidents' Breakfast (State ACE/Consortium Leaders Only)
8:00A - 9:30A -- Exhibit Area Open
7:30A - 8:45A -- Attendee Continental Breakfast 
8:45A - 9:15A -- President's Welcome & Conference Kick-Off
9:15A - 10:15A -- Opening Keynote 
10:30A - 11:30A -- Breakout Sessions
11:00A - 4:00P --  Silent Auction Opens
11:00A - 4:00P -- Exhibit Area Open
11:30A - 1:00P -- Lunch/Business Meeting/Awards
1:15P - 2:15P -- Breakout Sessions
2:15P - 2:30P -- Networking Break  in Exhibit Hall
2:30P - 4:00P -- Hot Topics and Idea Showcase
4:15P - 5:00P -- State Networking Meetings
5:00P - Until --   Evening on your own

Tuesday, December 12

6:30A - 7:30A -- Fun Run
7:00A - 5:00P -- Registration Open
7:00A - 8:30A -- Attendee Continental Breakfast 
7:30A - 11:00A -- Exhibit Area
7:30 - 11:00A -- Silent Auction
8:30A - 9:30A -- Breakout Sessions
9:30A - 10:30A --  Breakout Sessions
10:30A - 10:45A -- Networking Break in Exhibit Hall
10:45A - 11:45P -- KG Meetings
11:45P - 1:00P -- Lunch
1:30P - 4:30P -- Exhibit Area
1:15P - 2:45P -- Interactive Presenter
2:45P - 3:00P -- Networking Break in Exhibit Hall
3:00P - 4:00P -- Breakout Sessions
6:30P - 10:30P -- Evening Event (includes dinner), Sponsored by Symplicity

Wednesday, December 13

7:00A - 1:00P -- Registration Open
8:15A - 9:15A -- Breakout Sessions
9:30A - 10:45A -- Closing Speaker (Includes Breakfast Buffet)
10:45A - 11:00A -- Closing Remarks
11:00A -- Hotel Check Out
11:45A - 4:00P -- Employer Site Visit to USAA

Technology Panel: Best Practices with Your Job Database System
Sunday, December 10 | 5:00 - 6:30 PM

Are you curious about how to establish best practices with your current job database system? The Technology Knowledge Group invites members to learn about best practices and implementations with their current job database systems.  Session participants will break off into specialized groups with representatives from Handshake, GradLeaders, 12Twenty, Purple Briefcase and Symplicity, as well as SoACE members who have established best practices using these platforms, and like-minded members seeking to learn more.

Learning Objective(s):

  • Participants will learn about best practices and implementations with their job database systems
  • Participants will have the opportunity to communicate with representatives from Hanshake, GradLeaders, 12Twenty, Purple Briefcase and Symplicity

Fun Run
If you’re ready to start your day right with a run or walk along San Antonio’s beautiful river walk, then make plans to attend the SoACE Fun Run/Walk on Tuesday, December 12, at 6:30 am.  Our group will meet by the coffee shop in the lobby and will leave the hotel at 6:30 sharp.

We’ll cross East Commerce street once out of the hotel and take the stairs down to the river walk.  We’ll follow an out-and-back path for a 3 mile total distance, but feel free to shorten or lengthen your distance as needed.  The river walk path is paved for several miles.  This map gives you an idea of the location.  For reference, our starting location is at the top of the page near the Rivercenter Mall.

This year, the first 10 fun-run registrants will receive a free fun-run t-shirt!  If you are not one of the first 10 to register and would like to purchase a shirt for $20, please indicate this on your registration form. Once the t-shirt design is final, we will post it here.

If you have any questions about the fun-run, please contact Charlie Wilder at  

Nuts and Bolts for Career Professionals (Career Service Track)
Time:  9:00 a.m. - Noon
Cost:  $50/person

Description: If you are a newer professional to the Career Services field or you just need a refresher, the Nuts and Bolts Workshop for New Professionals will provide you with practical insights, strategies, and tools to equip you for various roles within a career center. The workshop will consider the latest trends in career coaching; the use of technology; innovative programming; the incorporation of career competency education; and much more that comprises the state of the art 21st Century. You will learn how to position yourself to be a successful new professional for the future. The program will feature a panel of new professionals (3-6 year of experience) and will give participants the opportunity to share and visit with representatives of the SoACE Board. 

ABC’s of Video Production (Career Service & Employer Track)
Time:  10:00 a.m. - Noon
Cost:  $35/person

Description: Interested in stepping up your office's use of visual media, but are all thumbs when it comes to video production? Join the SoACE Technology Knowledge Group and Taylor Stakes, Video & Web Multimedia Content Developer at Trinity University, for the ABC's of Video Production. Through the insights and activities in this pre-conference workshop, you will learn how to create professional quality videos as a beginner and leverage this content for your career services office.


Nuts and Bolts for University Recruiting Professionals (Employer Track)
Do you hire for cultural fit, or diversity of thinking?
Time:  9:00 a.m. - Noon
Cost:  $50/person

Description: Should you chose a candidate who is aligned with your company values, management style and workplace environment; or a candidate with a solid skill set, who is driven to learn, can adapt to new work challenges, but is not the perfect cultural fit?

This workshop will provide the opportunity to discuss this topic and look into what are the downsides to choosing cultural fit over talent, expertise and a diversity of ideas; and ask the question, is the focus on cultural fit, a way to compensate for the inability of a manager to work with and manage someone who is not like themselves?

And, can diversity of thinking mitigate the effects of sameness and the right fit, which some managers believe is essential to the new hire’s long term engagement with the company, immediate productivity and retention.


Strategies to Effectively Run a Professional Association | Complimentary Workshop for State Association Leadership
Time:  1:00 p.m. - 2:30 p.m.


So you have a new leadership role for your State Association, help clear up the mystery and learn some Tricks of the Trade, including Strategic Planning, Budgeting, Membership Management, Convention Planning; presented by Jeff Cummings, President, cmcglobal.

Students with Disabilities:  Campus to Career (Career Services & Employer Track)
Time:  1:00 p.m. - 3 p.m.
Cost: $35/person


Under the Americans with Disabilities Act, reasonable accommodations must be made to all employees with a documented and eligible disorder that affects their ability to perform their job. Learn to implement best practices that are reasonable and fully support candidate and organizational success. This workshop will cover foundational frameworks for Supporting Students with Disabilities, practical strategies to implement within both Career Center and Employer Organizations, and provide space for tactile and actionable processes to occur to support this student population.


USAA Employer Site Visit (**NOTE:  Meet in lobby at 11:30 a.m., with bus leaving by 11:45 a.m. - - bus will return by 4 p.m.**)
Time:  11:45 a.m. - 4 p.m.
Cost:  $30/person

In 1922, when 25 Army officers met in San Antonio, Texas, and decided to insure each other's vehicles, they could not have imagined that their tiny organization would one day serve millions of members and become one of the only fully integrated financial services organizations in America.  USAA provides a full range of highly competitive financial products and services to the military community and their families.

Description: The site visit will begin with bus transportation to a casual lunch at the USAA Campus which will provide the opportunity for SoACE members to chat with USAA employees. Next, members will be taken on a tour of the corporate headquarters. Then, staff will provide an overview of products, departments, and opportunities for recent college graduates and interns.  USAA will have some of their recent college hires share their experience at USAA so you can learn more in depth about their teams, and so they can learn from you on what you believe students want to see from companies, and the best ways to connect with students.


2017 Conference Sponsors

Diamond ($10,000+)

Silver ($1,000 - $2,499)


Bronze ($500 - $999)


A la Carte Sponsors

Sunday Evening President Reception: 

Tuesday Morning Break: 

Tuesday Evening Event

Conference App: 

Name Badges: